Services

The Office of the University Registrar, specifically the Student Records and Appraisal Section, maintains the academic records of the students from enrollment to the University to graduation from their chosen program/degree. All documents submitted and transactions to the University pertaining to student academic progress are accurately encoded in the student database and filed/recorded at the student’s folders. The Section also warrants the confidentiality of student’s personal and academic records.

Its main functions are:

  1. Creation/maintenance of the permanent student academic records of all its current and former students and graduates;
  2. Issuance of official academic records such as official transcript of records, diploma, and certifications, and;
  3. Responsible for the verification of academic information of all its students and graduates as requested by various government or private agencies and institutions.

Request for Documents

Continuing and non-continuing UPOU students (e.g. graduate, cross-enrollee, non-degree, AWOL, readmitted, on LOA, etc.) may request for documents through the Online Request for Document Systems (ORDS). The which is lodged in the Student Portal and enables the students / graduates to request documents such as transcript of records, certificates, true copy of grades, and the like regardless of their physical location and time zone.

Scholastic Verification

Verification covers all the students’ records in the university – graduates, continuing, honorably dismissed, transferred, cross-enrollee, non-degree and certificate students. The requesting party should provide the OUR an authorization letter/consent from the student to release his/her record, otherwise, no action will be made by the OUR. Generally, 3 to 5 working days from receipt of the request is allotted in processing the verification request.