Application for Completion of EXT

Completion of EXT / Removal of 4.0

The completion of EXT and removal of 4.0 are applicable to students who have incurred a grade of EXT or 4.0.

An EXT (Extended) mark is given to a student who fails to submit any one of the requirements of the course. Completion of EXT may entail submission of assignments, taking examinations, and other work that the faculty-in-charge may require.

On the other hand, a grade of 4.0 may be removed by successful repetition of the course, or by passing the re-examination during the prescribed removal period. Students who pass the re-examination shall be given a grade of 3.0 and those who failed, a grade of 5.0. Furthermore, the grade of “4.0” is automatically changed to “5.0” when the one-year grace period for removal has lapsed.

Guidelines for Completion of EXT or Removal of 4.0

1. The student must be currently enrolled or on residency in the term he/she is applying for completion or removal. If the student is on AWOL, he/she must apply for readmission.
2. The application for completion of EXT or removal of 4.0 is done through the Student Portal. Application period begins at the start of classes and ends a day after the deadline for filing of application for completion or removal (refer to the academic calendar for deadlines).
3. An approved application for completion is valid only for the term in which it is filed. Before submitting any lacking requirements, students must first contact the respective Faculty-in-Charge (FIC) of the course for guidance on the submission process. All requirements must be submitted, and the required removal examination must be taken within the approved term. Failure to comply within the specified period will require the submission of a new application for completion or removal for the next term and corresponding schedule.
4. The student has to re-enroll in the course if the one-year duration to complete the EXT or remove the grade of 4.0 has lapsed.