Application for University Clearance

Who can file for a University Clearance?

The following are the students who should file University Clearance*

  •   Graduating students
  •   Students withdrawing from the program
  •   Students who will transfer to another university
  •   Students applying for honorable dismissal
  •   Students who will discontinue with their degree programs

*(based on the UPOU Academic Policies and Procedures Manual, March 2021)

The  approved university clearance is a prerequisite for issuance of the following:

  •   Official Transcript of Records
  •   Diploma
  •   Honorable Dismissal
  •   Transfer Credential
  •   Permit to Transfer
Important Information:

  1. If the student has no valid and complete Official Transcript of Records (OTR) from the previous school, the processing of the University Clearance will be on hold until the original OTR is submitted to the UPOU-OUR Records Section.
  2. Students must secure Faculty Clearance from their respective Faculty before applying for University Clearance.
  3. A student who has been cleared for the purpose of securing an Honorable Dismissal may no longer re-enroll in their previous program. However, they may apply for admission to another UPOU program through the Online Application System (OAS)

UNIVERSITY CLEARANCE PROCESS

Step 1: Student applies for University Clearance through the Student Portal and submits necessary document/s. 

The document/s to be submitted depends on the reason for applying for a university clearance.

Reasons Document/s required
Graduate
  • Proof of payment for graduation fee of 300 pesos.

For payment procedures, click here.
To transfer to another UP Constituent University
  • Signed letter addressed to the University Registrar indicating the intent to transfer.
  • Admission notice or acceptance letter from the accepting university.
  • A government-issued ID.
Withdrawal from the Program / Honorable Dismissal
  • Signed letter addressed to the University Registrar citing the reason/s for withdrawing from the program.
  • A government-issued ID.

Step 2: Various UPOU units act on the submitted application for clearance. 

The clearance shall be only approved by the Office of the University Registrar (final approver) if the following units have cleared the student of any deficiency/ies: 

  • Office of the Student Affairs
  • University Library
  • Faculty Office
  • Records Section of the Office of the University Registrar

Step 3: Student receives email notification if the clearance submitted has been approved. 

Step 4: Student downloads and prints the approved clearance form and certificate from the Student Portal.

NOTE: Processing of the University Clearance takes 21 working days. It may be longer if the student has deficiency/ies in any of the above UPOU units. The student must settle all deficiency/ies first before a clearance is granted.

Academic Procedures